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Online board meetings are a great method of keeping in touch without putting yourself or your colleagues at risk. Participants don’t have to alter their schedules or reserve the entire day to make travel across time zones. This allows them greater flexibility when scheduling meetings. It also permits board members who work overseas to attend despite quarantine and travel restrictions.

As with all meetings, the success of a board meeting online is contingent on the preparation and communication. Therefore, it’s important to establish some ground rules to help ensure that everyone on the board is engaged and able to keep up in the discussion. You can ask guests who aren’t in the room to switch their phones to silent or vibrate, and remind them not to stand directly near windows that can cause unwelcome glare.

Video is another way to boost engagement in meetings. Instead of relying on audio, you can use video. This will allow participants to see each other and better gauge body language, which can be hard to do on the phone or computer. This will allow the chairperson to identify who is speaking and give them the floor.

It is also essential to have an effective document storage system because boards handle many sensitive data. A dedicated system lets administrators to define limits on access and permissions. It allows you to centralize documents in one place. It also allows collaboration and improve productivity during meetings by assigning tasks that are followed up and monitored.